--- title: Detecting linked scans in references with the scan icons description: Explore how the scan icons help you quickly identify whether a reference or artwork is associated with publications that have scan resources. --- [Skip to content](https://knowledge.navigating.art/en/detecting-linked-scans-in-references-with-the-scan-icons#main-content) English Show submenu for translations [Contact support](https://knowledge.navigating.art/en/kb-tickets/new?hsLang=en) [![NA+Logo+Large+White](https://knowledge.navigating.art/hs-fs/hubfs/NA+Logo+Large+White.png?width=53&height=50&name=NA+Logo+Large+White.png)](https://knowledge.navigating.art/?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Contact support](https://knowledge.navigating.art/en/kb-tickets/new) Using the Navigating.art platform - There are no suggestions because the search field is empty. 1. [Help Center](https://knowledge.navigating.art/en?hsLang=en) 2. [Publications](https://knowledge.navigating.art/en/publications?hsLang=en) 3. [Publication media](https://knowledge.navigating.art/en/publications?hsLang=en#publication-media) # Detecting linked scans in references with the scan icons ## Explore how the scan icons help you quickly identify whether a reference or artwork is associated with scanned publications. Follow this tutorial to learn how to detect linked scans with the help of the scan icons. On the artwork detail page, you can include references to publications, including exhibition catalogs, and other resources. The scan icons allow you to swiftly determine whether scans are available for a publication and, if they are, whether the artwork is linked to them. Seeing the links between artworks and publication scans at a glance allows you to efficiently access relevant visual materials and gather comprehensive information about your archival materials. There are two different icons: - Scan icon: This icon signifies that the reference is connected to a publication for which scans are available, but the artwork is not linked to the publication scans. - Filled-in scan iconThis icon indicates that the reference is connected to a publication and the artwork is linked to the publication scans.   1. Go to artwork references On the artwork detail page, scroll down to either the exhibition or publication section. ![Go to artwork references](https://images.tango.us/workflows/5cf35058-3543-42a8-ba1d-2942e5c3709d/steps/eac36266-946a-489f-b8ef-b61964b34f20/c712a56c-c0ff-4712-b4be-fecaeafb8b4d.png?fm=png&crop=focalpoint&fit=crop&fp-x=0.6518&fp-y=0.3982&fp-z=1.5511&w=1200&border=2%2CF4F2F7&border-radius=8%2C8%2C8%2C8&border-radius-inner=8%2C8%2C8%2C8&mark-x=48&mark-y=258&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTYlMkNGRjc0NDImdz0xMTA0Jmg9MTIyJmZpdD1jcm9wJmNvcm5lci1yYWRpdXM9MTA%3D) ### 2. Find the scan icon next to the reference When a reference is linked to a publication with scans, one of the scan icons is displayed next to the reference. References with connection to a publication without scans don't show a scan icon. ![Find the scan icon next to the reference](https://images.tango.us/workflows/5cf35058-3543-42a8-ba1d-2942e5c3709d/steps/c1c9d3bc-265b-4e3e-86a8-3bca774c7a70/2d83ee08-1710-4aa1-b619-10696f0b52b8.png?fm=png&crop=focalpoint&fit=crop&fp-x=0.5000&fp-y=0.5000&w=1200&border=2%2CF4F2F7&border-radius=8%2C8%2C8%2C8&border-radius-inner=8%2C8%2C8%2C8&mark-x=90&mark-y=110&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz00MyZoPTQ0JmZpdD1jcm9wJmNvcm5lci1yYWRpdXM9MTA%3D) ### 3. Check out the connection between the artwork and the publication scan Click the **edit icon** next to the reference to see more details. ![Check out the connection between the artwork and the publication scan](https://images.tango.us/workflows/5cf35058-3543-42a8-ba1d-2942e5c3709d/steps/88b13b8e-af1e-42f7-9081-e1f1e256ba7e/e542456c-0eb8-43f1-835e-abcd20407645.png?fm=png&crop=focalpoint&fit=crop&fp-x=0.5000&fp-y=0.5000&w=1200&border=2%2CF4F2F7&border-radius=8%2C8%2C8%2C8&border-radius-inner=8%2C8%2C8%2C8&mark-x=1036&mark-y=186&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz0zNyZoPTM3JmZpdD1jcm9wJmNvcm5lci1yYWRpdXM9MTA%3D) ### 4. Click on link A dialog opens. You can see the existing catalogue references in the corresponding section. The blue link icon next to the reference indicates that the artwork is linked to the publication scans. ![Click on link](https://images.tango.us/workflows/5cf35058-3543-42a8-ba1d-2942e5c3709d/steps/9747c1b8-dd4f-496d-af25-b112c0f767fc/81df325a-bf63-402e-8726-cd577a0b08c9.png?fm=png&crop=focalpoint&fit=crop&fp-x=0.5000&fp-y=0.5000&w=1200&border=2%2CF4F2F7&border-radius=8%2C8%2C8%2C8&border-radius-inner=8%2C8%2C8%2C8&mark-x=646&mark-y=388&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz0yNCZoPTI0JmZpdD1jcm9wJmNvcm5lci1yYWRpdXM9MTA%3D) ### 5. Access the publication Click on the publication title to access the publication. ![Access the publication](https://images.tango.us/workflows/5cf35058-3543-42a8-ba1d-2942e5c3709d/steps/20167673-a1c0-48a5-a691-09d5fd8cb5e8/ebbdf00f-dca6-4437-86d0-31ad400229da.png?fm=png&crop=focalpoint&fit=crop&fp-x=0.5000&fp-y=0.5000&w=1200&border=2%2CF4F2F7&border-radius=8%2C8%2C8%2C8&border-radius-inner=8%2C8%2C8%2C8&mark-x=646&mark-y=180&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz00OTYmaD0yMCZmaXQ9Y3JvcCZjb3JuZXItcmFkaXVzPTEw) ### 6. Check out the publication scan You are forwarded to the publication detail page. Click **View publication** to see the scans. ![Check out the publication scan](https://images.tango.us/workflows/5cf35058-3543-42a8-ba1d-2942e5c3709d/steps/58404e63-3890-4470-a00e-fa5e4ba034f7/01d22d52-78e2-47ce-9434-fbb56a8ed24d.png?fm=png&crop=focalpoint&fit=crop&fp-x=0.5000&fp-y=0.5000&w=1200&border=2%2CF4F2F7&border-radius=8%2C8%2C8%2C8&border-radius-inner=8%2C8%2C8%2C8&mark-x=951&mark-y=314&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz0xMjImaD0zMyZmaXQ9Y3JvcCZjb3JuZXItcmFkaXVzPTEw) ### 7. See the linked references in the publication scan Click the **reference icon** in the left corner to see all references in the scan. Click the link icon to jump to the publication page with the corresponding reproduction or text reference. ![See the linked references in the publication scan](https://images.tango.us/workflows/5cf35058-3543-42a8-ba1d-2942e5c3709d/steps/862369dc-facf-4499-b4ed-bfffddef8de2/a93192f3-69c2-4eaa-87ef-74c074088d9f.png?fm=png&crop=focalpoint&fit=crop&fp-x=0.5000&fp-y=0.5000&w=1200&border=2%2CF4F2F7&border-radius=8%2C8%2C8%2C8&border-radius-inner=8%2C8%2C8%2C8&mark-x=478&mark-y=43&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz02NTYmaD01MTYmZml0PWNyb3AmY29ybmVyLXJhZGl1cz0xMA%3D%3D) ### 8. Check out the connection between the reference without a linked scan Click the edit icon next to the reference to see more details. ![Check out the connection between the reference without a linked scan](https://images.tango.us/workflows/5cf35058-3543-42a8-ba1d-2942e5c3709d/steps/51a4dc9e-071a-4e20-a27a-63077f41899a/10b4205a-ba5e-4fc6-8981-272efe843ca3.png?fm=png&crop=focalpoint&fit=crop&fp-x=0.5000&fp-y=0.5000&w=1200&border=2%2CF4F2F7&border-radius=8%2C8%2C8%2C8&border-radius-inner=8%2C8%2C8%2C8&mark-x=1056&mark-y=236&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz0zNSZoPTM1JmZpdD1jcm9wJmNvcm5lci1yYWRpdXM9MTA%3D) ### 9. Check if the artwork is linked to the publication scans The **greyed-out link icon** next to the reproduction reference indicates that the artwork is not linked to the publication scans. ![Check if the artwork is linked to the publication scans](https://images.tango.us/workflows/5cf35058-3543-42a8-ba1d-2942e5c3709d/steps/4bdf0bb3-7a59-4763-9447-e448048c2235/9424df41-1260-4599-9a38-ef77c0903c37.png?fm=png&crop=focalpoint&fit=crop&fp-x=0.5483&fp-y=0.6634&fp-z=2.7481&w=1200&border=2%2CF4F2F7&border-radius=8%2C8%2C8%2C8&border-radius-inner=8%2C8%2C8%2C8&mark-x=556&mark-y=263&m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTYlMkNGRjc0NDImdz04NyZoPTExMiZmaXQ9Y3JvcCZjb3JuZXItcmFkaXVzPTEw) ### Keep reading: - [Connecting artworks to publication scans](https://navigating.art/en/knowledge/connecting-artworks-to-publication-scans)  - [How to link scans to publication entry](https://navigating.art/en/knowledge/how-to-link-a-publication-to) **Last updated**: October 16, 2023 - [General](https://knowledge.navigating.art/en/general?hsLang=en#main-content) - [First steps](https://knowledge.navigating.art/en/general?hsLang=en#first-steps) - [Quality assurance](https://knowledge.navigating.art/en/general?hsLang=en#quality-assurance) - [System updates & new features](https://knowledge.navigating.art/en/general?hsLang=en#system-updates-new-features) - [Technology](https://knowledge.navigating.art/en/general?hsLang=en#technology) - [FAQ](https://knowledge.navigating.art/en/general?hsLang=en#faq) - [Objects](https://knowledge.navigating.art/en/objects?hsLang=en#main-content) - [Artwork images](https://knowledge.navigating.art/en/objects?hsLang=en#artwork-images) - [Artwork Details](https://knowledge.navigating.art/en/objects?hsLang=en#artwork-details) - [Art events](https://knowledge.navigating.art/en/objects?hsLang=en#art-events) - [Provenance events](https://knowledge.navigating.art/en/objects?hsLang=en#provenance-events) - [Exhibition events](https://knowledge.navigating.art/en/objects?hsLang=en#exhibition-events) - [Publication Events](https://knowledge.navigating.art/en/objects?hsLang=en#publication-events) - [Reports](https://knowledge.navigating.art/en/objects?hsLang=en#reports) - [Indexing terms & other descriptions](https://knowledge.navigating.art/en/objects?hsLang=en#indexing-terms-other-descriptions) - [Archive](https://knowledge.navigating.art/en/archive?hsLang=en#main-content) - [Resource entries](https://knowledge.navigating.art/en/archive?hsLang=en#resource-entries) - [Media and files](https://knowledge.navigating.art/en/archive?hsLang=en#media-and-files) - [Publications](https://knowledge.navigating.art/en/publications?hsLang=en#main-content) - [Introduction](https://knowledge.navigating.art/en/publications?hsLang=en#introduction) - [Publication media](https://knowledge.navigating.art/en/publications?hsLang=en#publication-media) - [Reports](https://knowledge.navigating.art/en/publications?hsLang=en#reports) - [Agents](https://knowledge.navigating.art/en/agents?hsLang=en) - [Auctions](https://knowledge.navigating.art/en/auctions?hsLang=en) - [Exhibitions](https://knowledge.navigating.art/en/exhibitions?hsLang=en) - [Master Data](https://knowledge.navigating.art/en/master-data?hsLang=en#main-content) - [Geographic locations](https://knowledge.navigating.art/en/master-data?hsLang=en#geographic-locations) - [Indexing terms](https://knowledge.navigating.art/en/master-data?hsLang=en#indexing-terms) - [Notes](https://knowledge.navigating.art/en/master-data?hsLang=en#notes) - [Artwork sets](https://knowledge.navigating.art/en/master-data?hsLang=en#artwork-sets) - [Best practices](https://knowledge.navigating.art/en/best-practices?hsLang=en#main-content) - [FAQs](https://knowledge.navigating.art/en/best-practices?hsLang=en#faqs) [![Logo](https://knowledge.navigating.art/hs-fs/hubfs/Logo.png?width=53&height=50&name=Logo.png "Logo")](https://navigating.art/) Copyright © 2025, HPF Innovations gGmbH