--- title: How to create subresources description: Organize your archive by creating subresources. This tutorial shows you how you can build a structure to digitize documents or upload files --- [Skip to content](https://knowledge.navigating.art/en/hot-to-create-subresources#main-content) English Show submenu for translations [Contact support](https://knowledge.navigating.art/en/kb-tickets/new?hsLang=en) [![NA+Logo+Large+White](https://knowledge.navigating.art/hs-fs/hubfs/NA+Logo+Large+White.png?width=53&height=50&name=NA+Logo+Large+White.png)](https://knowledge.navigating.art/?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Contact support](https://knowledge.navigating.art/en/kb-tickets/new) Using the Navigating.art platform - There are no suggestions because the search field is empty. 1. [Help Center](https://knowledge.navigating.art/en?hsLang=en) 2. [Archive](https://knowledge.navigating.art/en/archive?hsLang=en) 3. [Resource entries](https://knowledge.navigating.art/en/archive?hsLang=en#resource-entries) # How to create subresources ## Organize your archive by creating subresources. This tutorial shows how to build a structure to digital documents or upload files.   ### 1. Open the archive resource you wish to edit. This could be a collection, series, or file. Search for the resource you need on the archive overview. ### 2. Click **+ Add subresource**. #### ![](https://lh5.googleusercontent.com/f-7V2vXUhRehdx5sS6NRTsTt3v72MZ4zygOwUE4bDFlJEOC1mdZ-P9kJcT1OcrSKWFrJ2ObUKMEImPmspcX9O6g1fXexhPxWvXDYLo_H6izQfZSswnTxOpUsvp1caV070peU7FBpNy2i9w1UKGnJxDyxctDJMFb0f6z_0kIP3wxUc4A9-xq7f0_vBg) ### 3. Click **Level of Description**. #### ![](https://lh3.googleusercontent.com/yFxkz3w6o5KRTKf4hiNRymODuFgOFzNzQGhMnazrepVyML0fjJ1J8tnTMjtR-__PR5H-gUNCCtqlHMI6HsQ-gwYVxJwqQg8KMBwuaRK3cB_P-4d5TKmcH92INIfjdJ2U3eA_LD-KKO23Y6m0X8e6NaPD-KSqHYtKwMH3rz1rphLVSWOSndmHUefpWQ) ### 4. Select a level of description from the drop-down menu. #### ![](https://lh5.googleusercontent.com/NJn7r3yYSviml28L26OUacMoD30_Tw0YSchkgQBudK60tFSfai0B-QUMvcbB6_3A51P2iUMOoX5Sf8W6isNvGbNkqFrOk5x6h6CcaACTD1_yU32HwaTXIEycs-Dn4UthVfvwyf5-h5KiahiHx5P72pxrBC2GQq4bMutOOcXj0jF1KKyWwSqcQ44lQg) ### 5. Type in the title of your subresource. Optional: you can also create multiple subreasources at once by clicking **+Add additional subresource**. ![](https://lh3.googleusercontent.com/9107HDRppxMIw-IrlrxS7hsCdFzeoqOdYLJqKAIMuV03AXDmV3Y653rXCKcZQK3qI-4nD8GvxuTuCv_WI_0cmsHnguEdaX1D8Xb8S8mMOL99tyIQn809RqSwJVb_coCRkovgeGcCxnXFLVbgaJkBQO347z1NpZrqfBNrS5YeVyEMUV_Sw1cSxeAPfg) ### 6. Click **Save** to create the new subresource. #### ![](https://lh5.googleusercontent.com/tDNHiqZw4SP8A2ncSiEedYHlrJvJIOlAKgBF7m8TvQvPK67ta2g3IDxZPEv0QdD19yXrZAodstlkoN6YH7B84svvfzJQPxqhIaaIhRwiEnSs-3u4-HFsevDctkDBpYa-WqvO89OFzecQVo4RbSTiSNSc9mRtvXyVQxnEqKVPIamRpg7x2QlX0A4YxQ) ### 7. Your new subresource has been created. You can see the newly created subresource in the navigation on the left. Select the subresource to start adding further details to the new entry ![](https://lh5.googleusercontent.com/LMakjzQOOzen5pF5jjxyguB2OC_0In6qFaGjbE1uYWbDElDIzicnUjJ70yp1Q57XJ5kgtOEk6HbApqyhwqlg516bbVXXBcjaTIQlpjktHyEzJPjRE0prgXYSEGN3VsWb2Y-mpz9GgRSoT5ID_a0mf9odB7qlpfE5TAXDptOZ20ApAvj1w5I_7TVFIw) ### 8. Continue building your archive with more subresources. To add subresources below your new entry, select the resource first and then repeat the procedure as listed above. ![](https://lh6.googleusercontent.com/BYyoKWm29vy741xJX3IpcMUXQ_uBF-CbcFMaWtwK08KP9m8mEISLfT-sovx_wKDGKfc7eCa_zp3gU8iaL4XywEPVqxQCf6nQKwbg5F3Mpn1__UT7v3s65Q5Gxa8KVoQHSNw7TAtSQg_K1WC5-lTihNhxxjVhFoLuW7XbIrqTxRkWnjnF2rBltkpNcw) - [General](https://knowledge.navigating.art/en/general?hsLang=en#main-content) - [First steps](https://knowledge.navigating.art/en/general?hsLang=en#first-steps) - [Quality assurance](https://knowledge.navigating.art/en/general?hsLang=en#quality-assurance) - [System updates & new features](https://knowledge.navigating.art/en/general?hsLang=en#system-updates-new-features) - [Technology](https://knowledge.navigating.art/en/general?hsLang=en#technology) - [FAQ](https://knowledge.navigating.art/en/general?hsLang=en#faq) - [Objects](https://knowledge.navigating.art/en/objects?hsLang=en#main-content) - [Artwork images](https://knowledge.navigating.art/en/objects?hsLang=en#artwork-images) - [Artwork Details](https://knowledge.navigating.art/en/objects?hsLang=en#artwork-details) - [Art events](https://knowledge.navigating.art/en/objects?hsLang=en#art-events) - [Provenance events](https://knowledge.navigating.art/en/objects?hsLang=en#provenance-events) - [Exhibition events](https://knowledge.navigating.art/en/objects?hsLang=en#exhibition-events) - [Publication Events](https://knowledge.navigating.art/en/objects?hsLang=en#publication-events) - [Reports](https://knowledge.navigating.art/en/objects?hsLang=en#reports) - [Indexing terms & other descriptions](https://knowledge.navigating.art/en/objects?hsLang=en#indexing-terms-other-descriptions) - [Archive](https://knowledge.navigating.art/en/archive?hsLang=en#main-content) - [Resource entries](https://knowledge.navigating.art/en/archive?hsLang=en#resource-entries) - [Media and files](https://knowledge.navigating.art/en/archive?hsLang=en#media-and-files) - [Publications](https://knowledge.navigating.art/en/publications?hsLang=en#main-content) - [Introduction](https://knowledge.navigating.art/en/publications?hsLang=en#introduction) - [Publication media](https://knowledge.navigating.art/en/publications?hsLang=en#publication-media) - [Reports](https://knowledge.navigating.art/en/publications?hsLang=en#reports) - [Agents](https://knowledge.navigating.art/en/agents?hsLang=en) - [Auctions](https://knowledge.navigating.art/en/auctions?hsLang=en) - [Exhibitions](https://knowledge.navigating.art/en/exhibitions?hsLang=en) - [Master Data](https://knowledge.navigating.art/en/master-data?hsLang=en#main-content) - [Geographic locations](https://knowledge.navigating.art/en/master-data?hsLang=en#geographic-locations) - [Indexing terms](https://knowledge.navigating.art/en/master-data?hsLang=en#indexing-terms) - [Notes](https://knowledge.navigating.art/en/master-data?hsLang=en#notes) - [Artwork sets](https://knowledge.navigating.art/en/master-data?hsLang=en#artwork-sets) - [Best practices](https://knowledge.navigating.art/en/best-practices?hsLang=en#main-content) - [FAQs](https://knowledge.navigating.art/en/best-practices?hsLang=en#faqs) [![Logo](https://knowledge.navigating.art/hs-fs/hubfs/Logo.png?width=53&height=50&name=Logo.png "Logo")](https://navigating.art/) Copyright © 2025, HPF Innovations gGmbH